Request for Proposals

For Bookkeeping Services

For the period: October 2017- December 2018

Inquiries and proposals should be directed to:

Name: Turner C. Bitton
Title: Executive Director
Entity: Utah Coalition Against Sexual Assault
Address: 284 West 400 North Suite Salt Lake City, Utah 84103
Phone: 801-746-0404 Ext. 1
Email: [email protected]

 The full Request for Proposals is available by clicking this link.

General Information

Purpose

This Request for Proposal (RFP) is to contract for an bookkeeper for the remainder of the 2017 calendar year through the end of the 2018 calendar year. The proposal includes options for two additional years.

Who May Respond: Any business or person with the qualifications to provide Accounting Services and Financial Management Assistance may respond to this RFP, however, licensed Certified Public Accountants will be given preference. It is the intent of Utah Coalition Against Sexual Assault (UCASA) to hire locally or with an agency that has an office in Salt Lake City, Utah or a nearby locale.

Bidder’s Conference: There will be no Bidder’s Conference.

Closing Submission Date: Proposals must be submitted no later than 5 p.m. on August 31, 2017.

Inquiries: Inquiries concerning this RFP should be directed to Turner C. Bitton at (801) 746-0404 Ext. 1 or [email protected].

Conditions of Proposal: All costs incurred in the preparation of a proposal responding to this RFP will be the responsibility of the Offeror and will not be reimbursed by UCASA.

Instructions to Prospective Contractors:

Your proposal should be addressed as follows:

Name: Turner C. Bitton

Title: Executive Director

Entity: Utah Coalition Against Sexual Assault

Address: 284 West 400 North Salt Lake City, UT 84103

It is the responsibility of the Offeror to ensure that the proposal is received by Utah Coalition Against Sexual Assault by the date and time specified above.

Late proposals will not be considered.

Right to Reject: Utah Coalition Against Sexual Assault reserves the right to reject any and all proposals received in response to this RFP. A contract for the accepted proposal will be based upon the factors described in this RFP.

Notification of Award:

• It is expected that a decision selecting the successful audit firm will be made within 2 weeks of the closing date for the receipt of proposals.

• Upon conclusion of final negotiations with the successful Accounting firm, all Offerors submitting proposals in response to this Request for Proposal will be informed, in writing, of the name of the successful audit firm.

• It is expected that the contract shall be a negotiated contract for the duration of the proposal with the option for renewal after the successful completion of the contract.

Description of Entity and Services to be Performed: Utah Coalition Against Sexual Assault is a nonprofit organization which serves 29 counties in Utah. Utah Coalition Against Sexual Assault is a private, nonprofit corporation and has been determined to be exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code. It is governed by a 17-member volunteer Board of Directors. Administrative offices and all records are located at 284 West 400 North Salt Lake City, UT 84103. UCASA is Utah’s federally recognized sexual violence coalition that serves programs, agencies, and organizations that serve sexual violence survivors. Please refer to the UCASA website at www.ucasa.org for additional information regarding the structure and philosophies of the work UCASA performs.

The services to be provided include financial statement preparation for the audit, one set of books maintained on an automated system (currently QuickBooks Online), subsidiary records such as payroll are automated, approximate number of checks written on primary bank account during the year are 500, and approximately six (6) grant sources.

Options: At the discretion of Utah Coalition Against Sexual Assault, this Accounting and Financial Services contract can be extended for two additional one-year periods. The cost for the option periods will be agreed upon by Utah Coalition Against Sexual Assault and the Offeror. It is anticipated that the cost for the optional years will be based upon the same approximate hours of Accounting and Financial Services as the contract for the initial year.

The full Request for Proposals is available by clicking this link.